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Job no: 568086
Position type: Fixed Term Appointment
Location: Burundi
Division/Equivalent: Nairobi Regn'l(ESARO)
School/Unit: Burundi
Department/Office: Bujumbura, Burundi
Categories: Supply Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

In Burundi, UNICEF has a very diverse portfolio of responsibilities but all with the same objective which is to assist the Government and other stakeholders to fulfill children’s economic, social, cultural, political, and civil rights. The UNICEF country program in Burundi aims to improve the lives of children and women in the following key areas: Child and maternal health, Nutrition, Education, Child Protection, Water, sanitation and hygiene, Social Policy and Advocacy, Adolescent empowerment and community resilience, and Humanitarian response.

(106) To the top I UNICEF Burundi - YouTube

How can you make a difference?

Under the supervision of the Supply & Logistics Specialist, the Logistics Associate, provides a broad range of transactional, procedural and administrative tasks in support of the efficient warehousing and reception / distribution of the supplies, ensuring timely and efficient output that complies with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

Warehousing:

Record daily warehouse transactions in Vision ZSUPPLY module including Goods Receipts from local and offshore sources and goods Dispatches from the warehouse to implementing partners and end-users. Accurately enter supply details, i.e. Sales Order No. Purchase Order No., quantity, unit of measure, material no., item descriptions, and expiry dates.
Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Undertake with minimum once-a-week visits to the warehouse facilities. Reconcile, and update if necessary, Vision stock data using stock receipts and dispatches. Ensure stocks are properly arranged for ease of visibility and counting.
Coordinate every week with Procurement, Suppliers, and forwarding agent receipt of local and offshore procurement into the warehouse
Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to the supervisor.
Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
Assess the availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize the use of space.
Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Reconcile Vision vs physical stocks for any variances with explanations. Prepare documentation for any commodity disposal or write-off action of stock with justification through the Property Survey Board committee.

Shipping:

Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
Follow the clearance process with the forwarders: upon receipt of the boarding report, prepare the order of transit and append all documents. Inform colleagues upon goods reception.
Issue RFQ in vision, collect offers from freight forwarders and establish the matrix of comparison to award contracts for the dispatch of goods.
Supervise receipt of consignments and dispatch of supplies timely.
Liaise with supply colleagues as well as clients and use supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.
Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field with a minimum of 6 years of progressively responsible professional work experience at the national level in Transit, Custom Clearance, logistics and/or other related fields. Candidates with bachelor’s degree from an accredited institution in the above relevant technical field with a minimum of 3 years of experience or those with a master’s degree from a recognized academic institution in the above relevant technical field with a minimum of 1 year of professional work experience in the relevant field will be counted as 6 years' work experience.
Fluency in French and working knowledge of English is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female applicants and people with disability are encouraged to apply.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.